Job and Career Info

Job Vacancies Department of Peacekeeping Operations
Job Title Staff Assistant, G5
Department/ Office DEPARTMENT OF PEACEKEEPING OPERATIONS
Duty Station NEW YORK
Closing Date: Thursday, 17 February 2011
Job Opening number 11-ADM-DEPT PEACEKEEPING OPERATIONS-18373-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity




Org. Setting and Reporting
This position is located in the Office of the Assistant Secretary General, Office of Operations Department of Peacekeeping Operations. The incumbent reports to the Political Affairs Officer and the Special Assistant to the Assistant Secretary General.

Responsibilities
Maintain staffing tables, organizational charts and budgets for the Office of Operations, and assist with tasks related to realignment and other managerial processes.

Assist with the implementation of Results Based Management processes; coordinate data collection and communications with relevant units or offices. Coordinate and compile Security Council weekly reports. Research, compile and summarize background materials, as needed, for use in preparation of reports, briefings and speeches of the Assistant Secretary General and presentations by the officers of the Office of the Assistant Secretary General.

Monitor status of travel expenditure against approved budget. Update the travel budget on a quarterly basis. Provide administrative support, including processing of incoming correspondence, photocopying/scanning, distributing tasks/written and verbal communications to the appropriate units or officers, maintaining confidentiality.

Maintain liaison with appropriate areas within and outside DPKO for all related administrative duties, including personnel and other cross-cutting issues. Orient new staff to relevant administrative procedures and practices; coordinate the work of office support staff in providing administrative support as needed. Perform other tasks as requested.

Competencies
Professionalism:
- Shows the ability to apply relevant operational and administrative policies, practices and procedures
- Shows pride in the work and achievement
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
- Demonstrates ability to respect and maintain confidentiality
- Works effectively under pressure and copes with tight deadlines

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Core Values
Core Values: Integrity, Professionalism and Respect for Diversity

Education
High school diploma or equivalent.

Work Experience
Five years of progressively responsible experience as staff assistant is required. Previous experience working in a front office is highly desirable. Experience within the UN common system is desirable.

Languages
English and French are the working languages of the United Nations secretariat. For this post, fluency in oral and written English is required. Knowledge of a second official UN language, preferably French or Spanish, is desirable.

United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method
Kindly note that you may, as part of the evaluation of your application for this position, be requested to undergo written knowledge-based assessment exercises, which may be followed by a competency-based interview depending on the result of the test.

Special Notice
This position is for local recruitment. External applicants will be considered only if no suitable internal candidates are found.
Passing the New York Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.